everyphotographcounts.
The complete photo club management platform
An operating system for camera clubs
From entry submissions to live judging nights, season rankings to judge directories - Prism handles every detail so your club can focus on what matters: the photographs.
Free for small clubs - no card, nothing to cancel
Instant preview - no signup needed
Everything a photographic club needs
From the first entry submission to the final awards night, Prism keeps your season running smoothly.
Live judging nights
Drive your competition night from a single screen. Entries display in sequence, scores are recorded in real time, and results are published the moment judging ends.
Judge Portal
Invite an external judge by email or a copy-and-paste link, and assign them only the classes they're judging - nothing else in Prism is visible to them. They review entries one at a time on their own screen, in their own time, scoring and adding notes as they go. Everything autosaves, so they can close the tab and pick up exactly where they left off. When they mark a class complete, your chosen organiser is notified and you lock it for the night.
Remote live judging
Invite a judge to follow the competition night remotely instead of scoring in advance. Their screen shows exactly the image the runner is currently displaying, updating automatically as the night progresses - useful alongside a phone or video call for spoken critique.
Multi-image drag & drop entry
Members drag all their entries at once - one card per image, each with its own title. The system checks grade limits and warns if too many are added, before a single click submits them all.
Results & scores
Full results with scores, grade breakdowns, and image thumbnails published immediately after judging. Shareable results links let you spread the word beyond the club.
Season rankings
Chronological leaderboards by class, with themed and exhibition competitions automatically separated so they don't distort rankings. Updated after every competition.
Club programme
The full season calendar in one place: competitions, speaker evenings, external events, and socials. Always up to date, always easy to find.
Member management
Maintain your membership list, assign grades for PDI and Print, and track who has entered what. Import directly from your existing Excel membership spreadsheet.
Personal image bank
Every member gets their own private library of images. Upload once and enter into competitions directly, with no re-uploading needed.
Judges & speakers directory
A full directory of judges and speakers with contact details, availability, and topics. Import directly from federation handbooks with a single PDF upload.
External competition selection
Blind committee voting - members score 1–10 privately, nobody sees the standings until the chairman closes voting. Results reveal a ranked list; the chairman ticks the final selection and publishes it to the club in one click. Download the selected images as a ZIP ready to submit.
Configurable contact sheets
Any set of images you can pull up in Prism can be downloaded as a contact sheet PDF: a filtered search, a competition round, a member's work, or a whole external competition bank. Choose portrait or landscape, how many across and how many down, and whether the title and the photographer print under each frame. Take just the images, just the contact sheet, or both.
Smartphone live voting - two ways to use it
Members scan a QR code and vote from their phones in real time. Everyone can stay on the club Wi-Fi: Prism's venue-scale voting has been tested with 100 voting devices sharing one connection across a 100-image competition, with more than 10,000 vote submissions including corrections. Each phone gets its own secure vote, only the photograph on screen can be scored, a member can change their mind until the runner moves on, and votes are private. Use it seriously: audience votes are blended with the judge's score (you set the weighting from 0% to 100%, including a straight 50/50), contributing directly to the year's rankings. Or use it for informal members' evenings: a designated member leads the judging and critique, while the full room responds with their own scores - broader feedback than a single judge, and a genuine opportunity to develop judging and critiquing skills in a relaxed setting. Either way, the image on your phone tends to look noticeably better than the projected version: OLED screens at arm's length reveal colour, shadow detail, and sharpness that even an expensive projector across a dark room cannot match.
Security built in
Two-factor authentication on any account, using any standard authenticator app, with administrator-led reset and a full audit trail of every reset. Role-based access controls keep member data visible only to those who need it, enforced in the database and not just hidden in the interface.
Offline venue pack
Download a complete, self-contained competition pack before you leave for the venue: a full-screen HTML slideshow, per-grade score sheets, and shuffled image folders - everything you need if the internet drops on the night.
Rehearsal competitions
Duplicate an upcoming, closed or judged competition containing submitted photographs into an isolated rehearsal snapshot with its own voting code, ready to run again. Later changes to the real competition don't sync to the rehearsal. Test judge invitations, pre-scoring, remote live judging, QR voting and the full night-of workflow safely - a rehearsal never appears in your real competition lists, standings, results, image banks or public results, and never touches the real photographs' library records. Reset it and run it as many times as you like, then delete it when you're confident.
Import from other software
Already running competitions elsewhere? Point Prism at a Dicentra export folder and it finds every competition in it, with entries, scores, photographers and images. PhotoEntry zips work too, reading the title, photographer and class straight from the filenames, and there is a CSV route for anything else. A step-by-step guide walks you through it. Imported history never counts towards your plan - it is your club's past, not use of the software.
Any computer. Nothing to install.
Prism runs entirely in the browser on Mac or PC - no application to download or install. If the laptop running the night breaks five minutes before it starts, any other computer that can open a browser and visit prismphoto.club is a full replacement, in seconds. Members vote from their own phones separately - that screen is built for it, running the night itself isn't.
Website embed
One line of code drops a live results and standings widget onto your club's existing website. Members can see the latest scores without logging in, and the embed updates automatically after every competition.
Built-in AI help
Every page has an AI support assistant that knows Prism inside out. Members and admins can ask questions in plain English and get instant, context-aware answers - no digging through documentation.
Print nights, run from the marker's laptop
A print night works nothing like a projected one, so Prism does not pretend otherwise. Handlers take a print off the stand and read out its title; the marker finds it in a thumbnail grid, the judge calls a score, and it is recorded before the print moves on. Nothing advances on its own and nothing is chosen for you, because the next print is chosen physically. A score is only ever shown as saved once the server has it, and a competition cannot be published while one is still unsaved.
Portfolios for photographers with no club
Not every photographer belongs to a camera club. An independent account gets the same portfolio: your own private image library, collections, appearance controls and a public page at prismphoto.club/p/yourname. Up to 50 photographs, free for two years from the day you confirm your email, with no card and nothing that turns into a payment on its own.
Prism Portfolio
An opt-in personal showcase for every member, built from photographs already in Prism - your Image Bank, or your own judged competition entries. Arrange them into named collections, add a short biography, choose a hero photograph and set the focal point of any image so it crops the way you intended, and pick a background colour (Prism works out the text colour so it stays readable). Publish at your own prismphoto.club/p/yourname address. Keep it a draft while you work, share it by link only, or make it public - and change your mind whenever you like.
See Prism in action
A real competition, from first entry to final score.
Competition night display
Full-screen entry display with real-time score entry and live audience voting. Everything the admin needs on one screen.
Instant results
Published the moment judging ends. Scores, thumbnails, histogram, and grade rankings - all in one shareable page.
Entry submission
Drag all entries at once. Size, colour profile, and grade limits checked before a single click submits them all.
Season standings
Live leaderboard by class, updated after every competition. Members know exactly where they stand.
Audience voting
Members vote from their phones by scanning a QR code, all on the venue Wi-Fi. Score buttons appear as each image is displayed, only the photograph on screen can be scored, and the image on your phone will look better than the projector.
Your entire photographic
journey in one place
Prism isn't just a tool for committee members to manage competitions - it's a personal record that every member builds automatically, season after season. You'll never need to wonder what you entered last year, or what score a particular image received.
Your complete entry history
Every image you've ever entered, with the score it received, the grade you were in, and the competition it appeared in. Searchable, browsable, always there.
See how your photography is improving
Your average score across each season at a glance. Trends, comparisons against your grade, and your discipline split - PDI vs Print - all computed automatically.
Know exactly where you stand
Live season standings updated the moment judging ends. See your rank within your class and how far ahead - or behind - the next position is.
Your personal image bank
Upload your best work once and enter from your library, nominate images for external competitions, and build a collection that reflects your whole body of work.
See every image as it was meant to be seen
While each entry is on screen, your phone shows you the same image at full quality. The OLED display you're holding inches from your face will reveal colour accuracy, shadow detail, and sharpness that the projector at the front of the room simply can't reproduce. It's one of those things you have to see to believe.
"How many times have I entered that image? Where did it score?"
Questions every member has asked. Prism answers them instantly - not just for admins, but for every single member, on any device.
100%
of results accessible to all members immediately after judging
0
emails needed to find out your score or check an entry deadline
No duplicate entries
Prism automatically detects when a member tries to submit an image they've already entered - even if it's been resized or reprocessed - using perceptual fingerprinting. Club rules, enforced automatically.
From nine tools to one
Most photo clubs manage their competitions by juggling email, spreadsheets, shared drives, and makeshift slideshows. Prism replaces all of it. One login for members. One screen for competition night. One platform that remembers everything.
The old way
Scattered across multiple apps
Hours of admin per competition - before the judging even starts
The Prism way
Everything in one platform
99% less admin time
per competition compared to managing it across separate tools
A competition night,
the Prism way
Four steps from opening a competition to publishing results. No spreadsheets, no paper, no stress.
Open the competition for entries
Set the deadline, type (PDI or Print), and entry limits. Members can upload their images straight away.
Members submit their work
Each member uploads their JPEG entries through their own login. Size and colour profile are checked on the way in.
Run the live judging session
On competition night, each image is displayed in sequence. The judge scores in real time while members vote from their phones - and each member's screen shows the image at full quality, often sharper and more colour-accurate than the projected view.
Results published instantly
The moment judging closes, full results go live - scores, rankings, and images accessible to every member.
Supports scored and graded judging formats
PDI and Print competitions in the same platform
Real-time member voting alongside judge scores
Automatic rankings updated after every competition
Full season programme for members to plan ahead
Image dimensions and colour profile validated at upload
One plan, priced by club size
Every feature, every club. No tiers to choose between, no add-ons - the only thing that changes with size is the price. Priced only on members who actually compete - committee, guests, and social members are free (3 minimum, or 10% of your competing members, whichever is greater). Clubs of 10 or fewer competing members are free, full stop. Every club's first competition each season is free, whatever its size. No card, no setup fees, nothing to cancel.
Up to 10 competing members
Free
11 - 30 competing members
£79/year
31 - 50 competing members
£139/year
51 - 70 competing members
£199/year
71 - 90 competing members
£259/year
91 - 110 competing members
£329/year
111 - 130 competing members
£399/year
131 - 150 competing members
£469/year
151 - 170 competing members
£549/year
171 - 190 competing members
£629/year
191 - 210 competing members
£719/year
More than 210 competing members? Get in touch for a plan sized to your club.
Included in every plan - no tiers, no add-ons
Full access, not a demo. No clock, no expiry - set your club up and use it.
Run a real competition with your own club
Set up your club, bring your members and your history across, and run a complete competition from entry submissions to published results. Every club's first competition each season is free, at any size, and rehearsals are always free and unlimited. Clubs of 10 or fewer competing members are free outright, for good.
Already browsed the demo? Your own club gives you everything the demo doesn't: admin access, competition management, live judging, and your club's own real data.
Bring it all across
Import your members and your competition history from Dicentra and PhotoEntry.
No card required
Set up with just an email address. Nothing to cancel, because there is nothing running.
Full support
Email us any time - we'll help you get your first competition running.
Clubs of 10 or fewer competing members are free, permanently. Larger clubs start at £79/year. See full pricing
See Prism as a member
right now
The demo account gives you an instant, no-signup look at Prism from a member's point of view. Browse real competitions, results, standings, the programme, and the image bank - then sign up when you're ready to run your own club.
Real competitions, entries, scores, and season standings
Browse the image bank and club programme
See results pages exactly as your members would
No signup - one click and you're in
What the demo is - and isn't
Every page is unlocked, including admin features like competition management, live judging, and member administration - browse, search, sort and filter freely. Nothing you do here can be saved or changed, except one round under Competitions marked “🎯 Practice Round” - try running a live judging night yourself. Setting up your own club is different: it gives you your own real club, with your own members and your own photographs.
All photographs are real work by Bevil Templeton-Smith (the developer), used to populate this fictional club - the members shown didn't take them. © all rights reserved, not in the public domain.
Demo club
Pre-loaded with three seasons of competitions, real member standings, and a full club programme.
Logs you in instantly - no account or email needed. Read-only: no changes can be made.
Ready to get started?
Sign in to your club's Prism hub. If you're a member of Molesey Photographic Club, your account has been set up for you - use the email address your club has on file and the password you were invited with.
Sign in to Prism
Documents & Policies
Download these documents to share with your committee, review before signing up, or keep on file for GDPR compliance.
Competition Night Guide
OperationsWhat to do if the internet drops, the laptop crashes, or anything else goes wrong on the night. Plain English, printable.
Read online - print or save as PDF →Judge Portal & Rehearsal Competitions Guide
OperationsHow to invite a remote judge, run pre-scoring and live judging, and rehearse an entire competition night safely before it counts.
Read online - print or save as PDF →Data Resilience and Score Safety
TechnicalHow every judge score and member vote is protected against loss, with a full failure scenario table.
Read online - print or save as PDF →Privacy and Data Policy
GDPRWhat personal data Prism holds, why, how long it is kept, and your rights under UK GDPR.
Read online - print or save as PDF →Security Overview
SecurityEncryption, access controls, two-factor authentication, backups, and breach response - in plain language.
Read online - print or save as PDF →Data Processing Agreement
LegalThe formal GDPR Article 28 contract between your club (controller) and Prism (processor). Read online, then print and sign.
Read online - print or save as PDF →